nearest superior.

See also External funding. In accordance with the general rules on appropriation for government institutions, government institutions are entitled to render commercial services in connection with carrying out their general purposes. In principle such activities are considered commercial. It must be fully commercial and subject to separate accounting, so as not to be financed by public funds. The University of Copenhagen may offer i.e.commissioned research, supplementary education and consultancy. Special rules apply with regard to marketing to ensure that private services are not inflicted with expensive competition, financed by public funds.

The University’s Communications Division has drawn up the communications policy and strategy. See under the communications platform on www.ku.dk/kommunikation

If you need computer or safety glasses, you should contact the Occupational Safety and Health Unit on tel. 353 22802 and order a requisition for the purchase of computer

glasses in accordance with the government agreement. The glasses will be paid for by your local place of employment – the requisition must be signed by your local

executive. Further information is available on www.ku.dk/arbejdsmiljo , INFO tel. 353 22802.

The IT Division operate the shared KU-net and the local net of the central administration. KU-net connects various local nets and gives access to the central computers and to DENet/Internet. Inquiries: IT-Section, tel. 353 22700

The IT Division draw up standards for, set up and maintain it-workplaces for the professional offices and some faculty secretariats. This includes PCs, printers, scanners, interfaces for graphic access to the administrative systems and word processing programmes, spreadsheets, electronic mail, etc. Other computer workplaces are covered by local arrangements. Inquiries concerning proper fitting up of pc-workplaces should be made to the occupational safety and health committee

The University of Copenhagen has reported/presented approx. fifty core research areas, which may constitute the core in major research priorities to the Danish Council for Strategic Research.

See Supplementary training.

The Danish University Extension (Folkeuniversitetet) is an organisation founded in 1898 with the aim of disseminating knowledge of the methods and results of research. Offering special courses of lectures and courses, the Danish University Extension gives everyone regardless of educational background, who has the desire and the interest, an opportunity to gain insight into the world of science and the present state of research within the different fields of science.

The University Extension in Copenhagen offers courses for those who may occasionally wish to attend courses of lectures and courses within a variety of subjects, and for those who wish to build up a more systematic knowledge within a specific subject area. Further information can be found on: www.fukoebenhavn.dk

The Dean manages the faculty and employs and dismisses on Rector’s authority. The Dean is appointed by Rector. The Dean has the disposal of the faculty’s means in accordance with the budget drawn up by the Board. Must ensure the interaction between research and education and the quality of education and teaching.

In the case of death this must be notified to the local Head of Department or office, who will inform the Personnel and Legal Department tel 353 22567, and – if so agreed - the faculty secretariat. Relatives should contact the Personnel and Legal Department for information about supplementary salary for the bereaved and the like.

The University of Copenhagen is comprised of 38 departments and a number centres carrying out teaching and research. The departments are organised in six faculties.

The Head of Department shall, involving the students, the academic scientific and technical administrative staff, build up an organisation to carry out the overall tasks of the department. As part of this process the Head of Department shall set up an advisory departmental board composed of representatives of the scientific staff, the technical and administrative staff, the students and, if desired, external representatives. Rector determines the specific guidelines for the appointment, composition and advisory activities of the departmental board.

In 2001 the University obtained a new design programme with the purpose of ensuring a more uniform expression to the outside world. A main element is a logo composed of the old seal dating from 1537 and two smaller circles below. The seal shows the dates 1479 and 1537, the years in which the University was founded as a catholic seminary and later re-inaugurated as a protestant university after the Reformation by Christian III, who also appears in the seal. See www.ku.dk/designmanual

In co-operation with the Study Board, the Director of Studies shall undertake the practical organisation of teaching and assessments forming part of the exams. The Study Board recommends the Director of Studies to the Dean.

Contact the Personnel and Legal Department, tel. 353 22646, or the relevant trade union representative (shop steward). See also Principles of dismissal.

The University’s general policy in this area is described in the ’Human Resource Policy for the University of Copenhagen’. http://www.ku.dk/pers/HRM/HumanResourcePolicy-2004.html

about distribution of mail can be obtained at the local porter’s office or operational service unit.

See Time off during working hours

Apply to the unemployment fund, or, if related to university issues, to the Personnel and Legal Department, Nørregade10, Postbox 2177, 1017 København K, telephone 353 22646, if required to the respective union representatives (shop stewards).

It is possible to get educational leave while receiving your usual payment in accordance with the professional agreement. Inquiries: PUMA, tel. 353 22659. See also Competence Fund (the).

Set up in connection with the election of internal representatives to the Board and to academy councils and study boards.

E-mail, fax , telephone numbers and addresses can be found on www.ku.dk/vejviser Assistance with maintenance see the Central Secretariat (Fællessekretariatet).

See the guidelines on access to and use of electronic mail in the Human Resource Policy on http://www.ku.dk/pers/HRM/Human%20Resource%20Policy-2004.html

Can be found in the electronic phone book, which is currently updated (address www.ku.dk/vejviser)

Inquiries can be made to the Personnel and Legal Department , tel. 353 22646.The Act can be found on www.ku.dk/regel/2/2027.html

The University of Copenhagen portal for e-purchasing. Further information on www.ku.dk/dso/indkoeb/

Direktørsekretariatet (University Director’s Office) and some of the faculty secretariats offer counselling on the participation in EU research programmes.

Special wage pools. See also "Negotiated wage supplement".

is granted by the Head of Department. A copy of the permission will be forwarded to the Dean. See also Leave

Members of staff whose employment is financed by external grants intended for specific research projects are subject to the same conditions of employment as staff paid by public funds. The employment of temporary technical-administrative staff cannot be extended, unless so-called objective reasons exist. The employment of temporary academic scientific staff can be extended twice. Following the second extension, they must either be employed permantly or not at all, cf. Act on fixed-duration contracts (act no. 370 of 28 May 2003). For further information on the act and the interpretation of this act, please contact the Personnel and Legal Department.

In addition to the general holidays, as distinct from Sundays, all members of staff at the University have a day off on Christmas Eve, 31st December, 1st May and on Constitution Day (5th June).

In case of death and severe disease among the closest relatives extraordinary leave may be granted by agreement with the local executive.

The employee may take one day off in connection with his or her own wedding and silver wedding, if this happens on a normal weekday, also by agreement with the local executive.

The local executive should take a sympathetic view with regard to work planning, so that an ordinary holiday may be spent in connection with other great family events or the like.

See Overtime.

The University has eight faculties: Theology, Social Sciences, Health Sciences, Humanities, Science, Law, Life Sciences and Pharmaceutical Sciences.

Each faculty has an administration, which attends to major assignments for the faculty and acts as a secretariat to the Dean.

The University’s fax numbers are compiled in the electronic phone book, which is currently updated. (www.ku.dk/vejviser

First aid kits should be available in all sections, offices and departments. No general agreement exists, but the separate units may choose to buy their own supplies or to subscribe to Falck, if desired.

Persons with lasting reduced working ability, unable to gain or secure employment on normal terms, may be covered by the public flex job scheme. Inquiries, the Personnel and Legal Department, tel 353 22650.

Flexible working hours have not been introduced in general, but local arrangements do exist. Working hours are laid down by agreement with the local management.

Most employees at the University of Copenhagen are covered by a group life insurance attached to the employment. Group life insurance is an insurance covering the insured through the payment of an insurance amount in case of death or critical illness. For further information see www.fg.dk

Management and staff are expected to make an active contribution towards supporting a working climate, which discourages any kind of harassment. Please consult the Human Resource Policy, chapter 6.1. on http://www.ku.dk/pers/HRM/HumanResourcePolicy-2004.html

The Head of Department attends to the day-to-day management of the department, including the planning and allocation of tasks and shall ensure the quality and interaction bewteen research and education and shall, in consultancy with the Study Board and the Director of Studies, follow up on evaluations of education and teaching.

See ’Dean’

The Danish national system of public health insurance gives all residents equal and free access to the public health services. Some new-comers have to wait 6 weeks to become eligible for coverage by the public health insurance. The public health insurance is financed by taxes and therefore only applicable to residents. However, anyone staying in Denmark is entitled to free hospital assistance in case of emergency illness and accidents

See also http://www.ku.dk/pers/HRM/NationalHealth.html

The University of Copenhagen was founded as early as in 1479. The University is the oldest university in Denmark. At the time of establishment, universities were mainly theological educational establishments. But also law, medicine, and philosophy were contained in the university of the time. Science was not contained within its own faculty until 1850. A brief outline of the history can be found on http://www.ku.dk/english/introduction/history.htm

If you want to know more about the history of the University (and can read Danish!) , you may read "Københavns Universitet 1479-1979", which was published on the occasion of the University’s 500-year jubilee. It will probably be available at most department or public libraries.

See AIDS

You earn the right to 2,08 holidays with every month of employment during a calendar year (the qualification year). Uninterrupted employment during the entire qualification year gives you the right to 25 holidays corresponding to 5 weeks holiday. Part-time employees working less than 5 days a week earn a proportionate number of days.

Holidays must be held in the year following the qualification year. The so-called holiday year runs from 1 May to 31 April the following year. Generally 15 days holiday (3 weeks = the main holiday) is granted and held consecutively during the period from 1 May to 30 September (the main holiday period). Account of spent holidays is kept by the local workplaces, who will update information in the University’s electronic holiday/absence recording system, ScanPas..

Holiday is set by negotiation between the individual employee and the management at the local workplace. In accordance with the Holiday Act notification of the time and period of the main holiday shall be made no later than three months before, and other holidays no later than one month before the holiday. Other holidays are likewise subject to agreement with the local management.

Trainees: Special holiday rules apply to trainees. This will appear from the employment contract..

Holiday with pay: Employees permanently employed on a monthly basis, who have earned the full right to paid holiday, will receive the usual salary during holidays.

Holiday supplement: Employees permanently employed on a monthly basis will receive a holiday supplement, which in most agreements has been fixed at 1½ % of the salary earned during the qualification year. The holiday supplement is usually paid with the monthly wages for April.

See Holidays

At present the University’s Holiday Fund has disposal of 17 summer houses (15 in Denmark, two in Sweden, and two rented holiday flats in Barcelona and Paris respectively), which can be rented by the University’s members of staff.

Further information can be found on the Holiday Fund’s homepage www.ku.dk/ferie

Personal inquiries can be made to ’Feriefondens sekretariat’, Nørregade 10, Postbox 2177, 1017 København K, tel. 353 22791 between 12.30 and 2:30 p.m.(Wednesdays closed). During high season the right to rent is usually gained by lot, but outside the season it is generally possible to rent a house or a flat for a weekend or any desired number of days.

You earn the five special holidays along with the ordinary holidays, but you have more influence on when to take them and may until further notice choose to cash the equivalent amount instead.

See Holidays

See the relevant passages in ‘Human Resource Policy’, PUMA and ’Supplementary Training’.

See http://www.ku.dk/pers/HRM/HumanResourcePolicy-2004.html

All university premises are locked up outside normal working hours. Access to the premises is gained by using an id-card. Slide the card through a card reader and type your personal PIN code. The id-card is administered locally with the operational service units and centrally with Brugerservice (it-service), ID-kort. Further information can be found on www.ku.dk/idkort/idkort_forside.htm

With the passing of the Act on Universities of 2003, the University has become an independent institution.

An amount subject to adjustments within a maximum and a minimum limit for salary increase set by certain collective agreements. Is in the process of being wound up. Will be replaced by "New Wage".

Industrial injuries

See Occupational accidents

Agreement is contracted between the employee and a pension insurance office, bank or similar. The agreement should be forwarded to the Salaries and Salaries and Wages Section for transaction/wage deduction. The same applies to the payment of annuity. (For deadlines, see Capital pension.)

The University of Copenhagen is covered by the Government self-insurance scheme. The scheme covers "all risks, normally covered by insurance. Damages will be paid in accordance with the general rules of Danish law."

In practice this means, that the University only offers compensation if the University, or a member of staff at the University has committed an act of negligence, but not if it is a matter of unforeseen contingency.

See also Occupational accidents, Luggage insurance and Theft.

Letters sent as internal mail are mailed in either special circulation envelopes or in ordinary envelopes marked "Intern post" (internal mail). See also "Mail distribution".

Include electronic phone book, telephony, rule collection, www-server, NetNews, fax-gateway, nameserver and the like.

See IT Service

See Computer networks

IT Service is the IT Division’s helpdesk serving the Central

Administration. IT Service offers service in relation to telephones, mobile telephones, administrative systems (FØNIX, ØSS, ScanJour, ScanPas, etc.), punkt ku, PCs, printers, networks and servers. IT service receives orders for setting up users of IT systems (user authentications), telephones, mobile telephones, workplace equipment and displacements. Each department has selected a person responsible for it-matters, which should be contacted before you contact IT service. IT service can be reached on 353 22700, e-mail it-service@adm.ku.dk or www.ku.dk/it/brugerservice.

Material for drawing up job training schemes and similar arrangements and information about the procedure can be obtained at The Personnel and Legal Department, 353 22650

The payment of jubilee gratuity to employees, employed in service of the state for 25, 40 and 50 years respectively is administered by the Personnel and Legal Department.

It lies with the workplaces to clarify jubilees with the Personnel and Legal Department before arranging festivities and the like. The workplace may finance a moderate reception out of the annual budget.

When appointed, a new member of staff will be supplied with keys for his/her place of work in return for a receipt. Some workplaces use cards.The keys must, of course, be returned at retirement or resignation.

Decision on applied leave without pay is made in accordance with the general rules stipulated in the professional agreements and the Human Resource Policy. The executive with the power to appoint is also competent to decide on leave without pay.

Liaison committees must be established at institutions with no less than 25 employees. If within the institution there are separate workplaces managed by independent executive units employing no less than 25 employees, a liaison committee must be established for each of these units. If several liaison committees are established within the same institution, a central liaison committee serving the entire institution must be established.

Accordingly the University of Copenhagen has established liaison committees at all three levels: institution, faculty and department/office/section. A total of about 50, which should.contribute towards ensuring the development of collaboration between management and staff at all levels.

Hovedsamarbejdsudvalget (HSU) (the Central Liaison Committee) attends to issues common to the entire University and is presently composed of 22 members. Rector who is ex-officio chairman nominates the other nine executive representatives (the A-side). The 12 seats of the staff representatives (the B-side) are divided among the trade union representatives of the organisations entitled to negotiate. The deputy chairman is nominated among the B-side members.

HSU can be contacted via the trade union representatives, the other HSU-members or the committee secretary (The Personnel and Legal Department). See also www.ku.dk/pers/hsu

Faculty liaison committees attend to issues common to the individual faculty. Contact the faculty.

Local liaison committees: information about local liaison committees can be obtained from the local faculty, department/office/section.

See Design programme

The lunch break is placed by agreement with the management with due consideration for the work as well as for the provisions of the Danish Working Environment Act. Employees employed full time are entitled to a lunch break lasting up to half an hour conditioned, however, by the employee being available to the employer during the break. Some employees are not entitled to a paid break included in their working hours (part-time staff employed a maximum of hours a day, some skilled and unskilled labourers). Questions may be put to the Personnel and Legal Department.

See Distribution of mail

15 work days (three weeks) which shall be given as a consecutive holiday period during the period from 1 May to 30 September.

With regard to repairs of separate parts of the buildings or separate rooms contact the Head of Department/institute, who will subsequently contact the local service manager. See also Operational service units.

The management instructions describe the management structure at the University, rules on delegation, and access to complaints. See also www.ku.dk/regel/1/006.htm

Salary expenses covering the employment of a substitute during maternity and paternity leave will be reimbursed by application to the Maternity Fund. The repayment equals the difference between the reimbursement to which the University of Copenhagen is entitled as employer from the social services department (social benefit rate) and the salary expenses of the substitute. Application must forwarded to the Salaries and Wages Section (Lønsektionen). The repayment cannot, however, exceed the salary of the employee on leave. The University contributes, like other government institutions, to the fund, which in principle is self-contained.

For further information see Maternity_leave

The matriculation ceremony, on which occasion Rector welcomes all new students, is held every year on the second weekday in September.

If you use your own car for approved official transportation you are entitled to mileage allowance in accordance with government regulations. The rates appear from the annual circulars. Inquiries can be made to the Accounts Section (regnskabssektionen). See http://ku.dk/pers/Instituthaandbog/Regnskab_og_budget/

Change of address is updated automatically on a daily basis from the national register. See also Extra holidays

See Extra holidays

Occupational near-accidents are defined as accidents, which have not resulted in absence of the person(s) involved, i.e. accidents without personal injury, but for which a registration of the course of events is considered relevant. A notification form can be printed from www.ku.dk/arbejdsmiljo or ordered on tel. 353 22802 (the Occupational

Safety and Health Unit).

As an employee you are obliged to designate an account – a so-called NEMkonto Easy Account – either through your bank or via the NEMkonto website www.nemkonto.dk - to which all payments from public institutions will be transferred (i.e. wages and pension). As a rule this will be your existing bank account.

See www.kureren.ku.dk

According to the University Act, section 2, the objective of the University is to conduct and offer research-based education at the highest international level in the disciplines covered by the University. The University shall ensure a balanced relationship between research and education, on a regular basis screen for the relevancy of its research and educational disciplines, prioritise and develop them further, and disseminate knowledge of scientific methods and results.

Occupational accidents

An occupational accident must always be reported. Report is made on a green form, which can be ordered from the Occupational Safety and Health Unit on tel. 353 22802.

The notification form is to be filled in by the injured person with help from the local ccupational safety and health organisation, professional representative (shop steward), or the Occupational Safety and Health Unit. Further information can be found on www.ku.dk/arbejdsmiljo . The entire notification form including the medical certificate/report from casualty ward, if any, must be forwarded to the Occupational Safety and Health Unit, Nørregade 10, Postboks 2177, 1017 København K.

The Occupational Safety and Health Unit will forward the notification to the Danish Working Environment Authority in case of absence, or to the National Board of Industrial Injuries, if the injured person wants consideration of the case with a view to claiming compensation. Info, tel. 353 22802. As regards accidents without personal injury (near-accidents), see under Near-accidents.

The ccupational safety and health committee at the department/section/office shall in collaboration with the ccupational safety and health groups and the day-to-day head of occupational safety and health attempt to solve ccupational safety and health tasks locally, including among others:

If in need of further assistance, you can contact the local faculty ccupational safety and health committee. The Faculty of Health Sciences has appointed an occupational safety and health adviser, who can be reached on tel. 353 27030 or contact the Occupational Safety and Health Unit on tel. 353 22802 and 22218. See also www.ku.dk/arbejdsmiljo

The Working Environment Council (Arbejdsmiljørådet, ( AMKU)) advises and supports the university’s management on issues concerning working environment. In this context particular attention is paid to the following tasks:

• The preparation and laying down of joint working environment policies and objectives

The ccupational safety and health group is composed of a supervisory representative and a working environment representative. They are in charge of the daily tasks relating to the ccupational safety and health at the department, section or office. Info, tel. 353 22802 and 22218. The Occupational Safety and Health Unit.

Office and workplace meetings

It is recommended that meetings be held regularly, so as to give the staff relevant information about matters of interest relating to the unit’s field of activity.

Office furniture: Used furniture can, when in store (Kommunehospitalet, Bygning 24), be procured through Materielforvaltningen, tel. 353 24048(open between 11:00 and 12:00). Used furniture is returned to this store, which is used by the entire university. New office furniture is, in as far as possible, purchased by framework agreements,. Make your inquiries on telephone 353 22806.

Official journeys must be made in accordance with the current rules and fares at home and abroad in force. Travelling accounts must be enclosed original vouchers for hotel, plane, taxi, ferry, etc.

Circular on regulation of rates for official journeys is issued once a year in January. Hotel agreements for Denmark and abroad are issued once a year and can be ordered. See also Travel insurance and Advance allowance for travelling expenses.

Office hours (opening hours) at the University varies from one unit to the next. We recommend that you contact the unit in question for further information.

The University’s buildings are administratively divided into four service areas:.

1. the Inner City including the Faculties of Social Sciences, Law, and Theology and Fællesadministrationen (the Central Administration)

3. Panum covering the Faculty of Health Sciences

See the electronic phone book www.ku.dk/vejviser for addresses and telephone numbers

Overtime carried out by technical-administrative staff must be approved by the local executive, if claims are made for time off in lieu of wages, or separate payment. Scientific staff does not get paid for additional work or teaching even if this is performed at another department/faculty. See the Human Resource Policy. If in doubt contact the Personnel and Legal Department, tel. 353 22646.

For further information see Maternity_leave

According to the collective agreements part-time employment is generally a possibility. Inquiries can be made to the Personnel and Legal Department, tel 353 22646.

Inventions made while working for the University shall be notified to the Tech Transfer Unit, tel. 353 26336.

For further information see Maternity_leave

Staff paid by the month will usually receive their payment at the end of the month via a wage account in a financial institution/bank. Usually the payment will be at your disposal on the last banking day of the month. Civil servants will receive their payment a month in advance.

Staff paid by the hour will likewise receive their payment via a wage account in a financial institution/bank. The payment will be available by the middle of the month, provided the time sheet is filled in correctly, and is handed in to the Salaries and Wages Section no later than 2 weeks before. The wages are paid through SLS (the Government Central Wage Administration). Staff will receive a wage specification In connection with the transfer of wages.

Most employees are covered by pension schemes in accordance with agreements. As a principal rule a pension scheme by agreement implies that your own contribution constituting a certain percentage of your salary and an employer’s contribution, twice that amount, will be paid into a specific pension fund. Please consult the relevant pension fund, or the Personnel and Legal Department, tel. 353 22646.

It follows from the University Act that the Board enters into a performance contract with the Minister. The contract covers several objectives. It is to strengthen and qualify the Ministry’s basis for decision through elaborate and methodical dialogue with the universities. The performance contract is intended as a key document in relation to the Ministry’s general supervisory commitments. The performance contract is concurrently to constitute the starting point for the ministry’s and the universities’ endeavours to secure the recognition of the sector and it is to contribute towards enhancing the knowledge and understanding of the individual university’s distinctive feature, priorities and priority areas. Last but not least, the performance contract is to serve as an internal management tool.

A period of probation of 3 months is usually applied when appointing external technical and administrative staff. Please contact the Personnel and Legal Department for further information, tel. 353 22646.

See IT systems

The porters’ offices carry out a number of services, such as internal and external mail delivery, change of electric light bulbs, guard service, collection of recycled paper, and much more. We recommend that you make your inquiries locally.

The rules can be found in ‘Instituthåndbogen’ (Administration Manual) on www.ku.dk/pers/instituthaandbog.

The University’s general policy on this matter is described in Human Resource Policy. See also ‘Instituthåndbogen’ (Administrative Manual), which can be found on the University homepage: www.ku.dk ). Apply to: the Personnel and Legal Department, tel.: 353 22652. You may also be assisted by the union representative covering your specific organisation.

See Capital pension.

The purpose of the Act on Processing of Personal Data is to protect the person, whose data is being processed against misuse. Questions relating to this act can be put to the Personnel and Legal Department, Dorrit Wivel (dow@adm.ku.dk)

A list of central organisations and registered professional organisations at the University can be found at the end of this manual. Names of trade union representatives can be found on www.ku.dk/pers

Pro-rector acts as substitute for Rector. Pro-rector assists by attending to Rector’s duties by further agreement.

See Time off during working hours.

Acronym for "Personaleudvikling og Udvikling af Metode i Administrationen " (Staff Development and Development of Administrative Systems). Part of the Personnel and Legal Department . See Supplementary training.

See IT systems

All material relevant to a given case must be entered in the journal and kept on the file. At the University of Copenhagen ScanJour is the applied recording system. Files and Documents are registered electronically in Scanjour and physically stored in a filing archive.

speaks for the University and undertakes the day-to-day management of the university within the framework laid down by the Board. The local members of the university's executive management (Deans, Heads of Department and Directors of Studies), shall undertake their duties in a manner authorised by Rector. Rector recommends the budget to the Board.

See Waste disposal

See Technical faults and defects.

have been selected with the aim of promoting cross-faculty co-operation and encourage interdisciplinary research, www.ku.dk/satsom . They are: BioCampus, Body and Mind, Religion in the 21st century, and Europe in transition

See www.ku.dk/phd

If an employee employed by a professional agreement wishes to resign this should normally be effected by a month’s notice at the end of a month in writing, unless something else appears from the employment contract or the group contract/agreement, or unless a shorter term of notice has been agreed upon locally. The notice, which must be endorsed by the local executive, should be forwarded to the Personnel and Legal Department, Nørregade 10, Postbox 2177, 1017 København K. The department will ensure that the relevant faculty secretariat is notified. For civil servants a three months’ notice applies. See also Voluntary retirement.

See Collection of rules and regulations

See the illustration at the end of this manual.

The University’s electronic staff administrative system, which enables the local units to register holidays and absence and to draw out staff info from the central systems. (Contact the Personnel and Legal Department) See also IT systems.

See Design programme

See ’Professional secrecy’

See Human Resource Policy.

See Holiday

Smoking Policy.

As of 1 September 2006 an indoor smoking ban has been introduced at the entire university. This applies to both students and staff. The smoking ban may in some cases be extended to cover balconies and inner courts. This is decided by the local liaison committees. The smoking ban also applies on special occasions, such as receptions, parties or similar taking place on the university’s premises. Rector may, however, give permission to smoke/ permit smoking on very special occasions. See also: http://www.ku.dk/regel/2/2073.html

With regard to the possibilities of employment in specific functions, we refer to Hovedsamarbejdsudvalget’s (the Central Liaison Committee’s) survey and instructions from the Danish Central Federation of State Employees’ Organisations (CFU) and the Ministry of Finance. For further information please contact the Personnel and Legal Department, tel. 353 22653.

http://www.perst.dk/1024/visNyhed.asp?artikelID=7471&soegningID=90551 or  http://www.ku.dk/pers/instituthaandbog/personaleforhold

See Holidays (special)

See the relevant chapters in Human Resource Policy http://www.ku.dk/pers/HRM/HumanResourcePolicy-2004.html

An arrangement by which all government institutions pay rent with a view to render visible the actual expenses relating to the use of property. The aim is to include these assets in the overall priorities of expenditure.

The Students’ Council is the students’ organisation at the University of Copenhagen. A local council is attached to each subject area and provides a forum for student gatherings and for the exchange of views on social and political aspects of the development and conditions of the subject areas and departments. The Student Council is the union of all the University’s local councils and represents the students in relation to the University and the outside world. The Students’ Council is managed by a chairman and a presiding committee. The Students’ Council’s secretariat and central functions are located in Fiolstræde 10. Read more on www.fsr.ku.dk

A book about the studies at the University of Copenhagen, primarily aimed at those, who are about to make a choice about their education. The book contains short descriptions of the subject areas of the educations and of the typical occupational prospects following graduation. Published by the the Central Study and Career Counselling Office once a year. http://www.ku.dk/sa/studievalg

The Study Board shall assure and develop the quality of education and teaching, and follow-up on evaluations of education and teaching; produce proposals for curricula and changes thereof; approve the organisation of teaching and assessments forming part of the exams; handle applications concerning credit and exemptions; and make statements on all matters of importance to education and teaching within his/her area and discuss issues related to education and teaching.

The chairman/vice-chairman of the Study Board is elected by and from the academic staff and the students respectively.

The supervisory representative is nominated for a period of three years by the Head of Department/section among all supervisors in the department/section/office. The supervisory representative participates together with the working environment representative in the work concerning health and safety in the local working environment group. The supervisory representative must complete the statutory 37-hour course on working environment. Info, tel. 353 22802/22218.

Supplementary salary for the breaved is a benefit, which

According to the human resource policy supplementary training is an important element in human resource development. The need for training should be discussed during staff development interviews. Employees at the University may participate, by approval of the local executive, in courses and seminars arranged internally at the University or offered by professional organisations, other educational establishments, or public authorities.

PUMA of the Central Administration arranges a range of open and commissioned courses within the fields of management and organisation, human resources and communications, education, administration, etc.. Inquiries: PUMA tel. 353 22659. See also the sections on Competence Development and PUMA.

If the tax information is not available eletronically, the tax deduction card must be kept by the Salaries and Wages Section during employment. If the tax card is not available, Income tax will be charged at a flat rate of 60% without tax-free allowances. If desired, you may request a rise of income tax rate by application in writing to the Salaries and Wages Section.

In case of emergencies such as the need for repairs of radiators, toilets and ventilating plants, defective electric installations, water pipes and the like: contact the local operational service unit. Outside normal working hours

You should contact:

Central city - unit: 24-hour surveillance, tel. 353 24044

Faculty of the Humanities: Falck Securitas Vagtcentral Tel. 70 22 10 55

Faculty of Health Sciences : Vagtcentralen – PANUM tel. 353 27028

Niels Bohr Institute, Blegdamsvej17-21: Buildings and engineering: Flemming Bo Hansen, tel. 3887-11249, Engineering: Henrik Bundgaard Jensen, Guard and lifts: Falck Securitas tlf. 7022-1055

Buildings and engineering: Jan Rifsdal tlf. 4345-7247

Buildings and engineering: Flemming Bo Hansen tlf. 3887-1249

Guard and lifts: Falck Securitas tlf. 7022-1055

Alarms: Cerberus tlf. 4342-0112

Vagtcentralen at PANUM: tlf. 353-2-27028

Vagtcentralen at Falck Securitas tlf. 4386-5351

Vagttelefonen tlf. 35322953

Peer Marius Hansen tlf. 2875-2952

Vagttelefonen tlf. 2080-2960

The University has set up a Tech Trans unit at Panum, which is to contribute to the contact between research and the private sector. Read more on www.tt.ku.dk . And see also Patents and Inventions

The University’s telephone numbers are compiled in the electronic phone book, which is currently being updated. www.ku.dk/vejviser

The University does not pay compensation for theft of the staff’s possessions. Valuables should be locked up and doors locked at the end of working hours, or during temporary absence. Theft will be reported to the police.

Doctor and dentist: You are allowed to see a doctor or a dentist during working hours by agreement with the nearest executive. Consultation should, whenever possible, take place during off-duty hours, or early in the morning/late in the afternoon and in any case so as to influence the working hours as little as possible.

Public and civic duties: time off is granted in connection with the performance of civic duties, such as: lay assessor, juror, or accessor at local government elections or general elections. Agreement about this kind of absence is made with the nearest executive. See also Blood donors. Inquiries can be made to the Personnel and Legal Department, tel. 353 22646.

Consult the agreement in question and the agreed standard periods. Working overtime and taking time off in lieu of wages always requires previous agreement/approval by the responsible management/executive.

In connection with supplementary training and attendant exams, the university’s employees may be granted paid leave on the days of the examination. This, however, only applies if the teaching has been within a subject, which the nearest executive considers to be of relevance to your work.

Time sheets for payment of hourly-paid staff and payment for specific services to various other employees must be forwarded to the Salaries and Wages Section after certification. See also Payment of wages and instructions on how to draw up employment contracts for the hourly-paid staff. Time sheets etc. are available from www.ku.dk/pers/instituthaandbog

The University has a ‘permanent’ body of staff equivalent to about 5,200 full-time positions distributed on about 6,800 heads.

See ’Professional organisations/Trade unions’

The Personnel and Legal Department homepage contains a list of registered trade union representatives and their addresses. At the end of this manual you will find a list of the professional organisations at the University. Updated information can be obtained at the Personnel and Legal Department, telephone 353 22646.

Approximately 100 trainees are doing their trainee service in various parts of the University. The majority are trainee clerical assistants and trainee laboratory assistants. See the Human Resource Policy for guidelines. Inquiries can be to the Personnel and Legal Department, tel 353 22662.

The University of Aarhus has compiled a Danish to English translation manual . The manual, which is in consonance with the Ministry of Science’s translation of the University Act, contains concepts, terms and titles often used in the university world. The translation manual can be found on the University of Aarhus homepage. www.au.dk/da/adm/info/terminologi/ . See also the University of Copenhagen Translation Centre’s Danish-English university dictionary

The state has entered into an agreement with "Europæiske Rejseforsikring" about travel insurance. This insurance must be used for official journeys.

Other insurance agreements cannot be reimbursed. Please notice that the yellow medical card (National Health S http://oc.engerom.ku.dk/universitetsordbog/ervice) does not cover official journeys or excursions. Insurance cards will be issued by the Division of Finance, Accounts Section, when you forward an order form.

The insurance premium must be paid either directly to "Europæiske Rejseforsikring" or together with the ticket through a travel agency.

When an employee entitled to unemployment benefit has been employed a total of 74 hours within the last four weeks before the time of unemployment, the employer is obliged to pay for the 1 st and 2^nd day of unemployment.

The University has a number of union clubs. Inquiries about these clubs can be made to the trade union representatives (shop stewards). Their names can be found on www.ku.dk/pers .

Contact the local porter’s office or operational service unit or engineer/janitor. Addresses and telephone numbers: See the ’Phone book’ www.ku.dk/vejviser

Ask the Personnel and Legal Department or your faculty if special arrangements exist.

Wages are negotiated once a year, unless other agreements have been entered. Staff not covered by the new wage agreement are subject to wage negotiations in connection with the implementation of local and executive wage pools. Wage negotiation should be offered In connection with new appointments. See also the general wage policy on www.ku.dk/instituthaandbog

At the back of this manual you will find a copy of a wage specification, with an explanatory text.

The leading principle for waste disposal is: All waste must be sorted as close to the source as possible. Cardboard and paper are covered by local agreements. Oil and chemical waste are covered by separate instructions. Organic and hazardous waste are covered by special arrangements, just as special rules apply to nuclear waste.

Enquiries about refuse disposal should be made to the local operational service unit. INFO tel. 353 22802, the Occupational Safety and Health Unit.

Most employees at University of Copenhagen can obtain a certain discount in many shops through the membership of Forbrugsforeningen of 1886. For information about the association contact Forbrugsforeningen, Knabrostræde 12, postboks 1114, 1009 København K, telephone 331 38822 Fax 331 58760. www.forbrugsforeningen.dk University teachers may also on certain conditions become members of LIC (www.lic.dk)

See Office and workplace meetings

All occupational safety and health and supervisory representatives are obliged to complete the 37-hour course on occupational safety and health. Chairmen/-women of the occupational safety and health committees and student representatives may, if they wish, participate in the course. Info, tel. 353 22802 and 22218. See also www.ku.dk/arbejdsmiljo

The individual heads of departments, sections, etc. organise the daily working hours. Flexible working hours have been introduced locally Working hours are determined in agreement with the local management. See also Work begins

The University of Copenhagen’s yearbooks give a detailed account of the University’s activities during the year in question and dates back to 1793. Since 1999 the Yearbook has been published as a cd-rom. Edited by the Communications Division.

Art society for the staff at the University of Copenhagen? Read more on www.ku.dk/Zoom